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Cover Letter Offering Employment

Here’s a template for an informal offer letter that you can use for any position. This letter enables your candidate to acknowledge your offer via email, and is just as official, but not as comprehensive as our formal offer letter format. Feel free to use this template when authoring a job offer email. An email offer letter tends to be less formal, and covers the most basic aspects of the job offer before sending a full offer letter. An offer letter email can include salary, an outline of benefits, and immediate next steps. Modify this sample offer letter email with the most pertinent information for your candidate.

Dear [first name],

We are pleased to offer you a job as a [role title] at [company name]. We think that your experience and skills will be a valuable asset to our company.

If you are to accept this offer you will be eligible to the following in accordance to our company’s policies:

  • Annual gross salary of $[total annual salary] paid in [monthly or semi-monthly] installments by check or direct deposit
  • Up to [percent]% of your annual annual gross salary will be given to you as a performance bonus
  • Standard benefits including:
    • [vacation days number] days of annual paid time off
    • [sick days number] days of sick leave
    • Medical and dental insurance
    • 401k/retirement plan
    • Flexible working hours
    • Tuition reimbursement for career development courses
    • Childcare
    • [more benefits]

To accept this offer, sign and date this letter as indicated below and email it back to us by [date].

Your expected hire date will be the [date]. Your immediate supervisor will be [supervisor’s name].

We look forward to welcoming you to our team. Feel free to call [recruiter’s name]  if you have any questions or concerns.

Sincerely,

[Sender Name]

 

Signatures:

___________________________________________________
Company Representative (Sign)
___________________________________________________
Company Representative (Print)
___________________________________________________
Date

 

___________________________________________________
Applicant (Sign)
___________________________________________________
Applicant (Print)
___________________________________________________
Date

 

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This is a job offer email template you can use when you have landed your perfect candidate and want to officially offer them a position. You can customize your email to include as many details as you think your candidate will want to know before making up their mind. You can also use our tutorial to get an idea of how to write a standout job offer email.

Your email’s subject line cannot leave your candidate guessing. It should clearly communicate that you’re offering them a job. Make sure your message includes all the most important information: position details (job title, working hours, department and manager), contract length (if applicable) and salary details (including benefits.) You may consider attaching useful documents, like company policies and compensation plan or a copy with the employment terms that your candidate needs to sign, should they accept your offer. Don’t forget to set a specific timeframe for when you would like to get your candidate’s final response.

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Email template for job offer

Email subject line: [Company_name] Job Offer / Job Offer from [Company_name]

Dear [Candidate_name],

We were all very excited to meet and get to know you over the past few days. We have been impressed with your background and would like to formally offer you the position of [Job_title]. This is a [full/part] time position [mention working days and hours.] You will be reporting to the head of the [Department_name] department. [If applicable: Please note that [Company_name] is an at-will employer. That means that either you or [Company_name] are free to end the employment relationship at any time, with or without notice or cause.]

We will be offering you an annual gross salary of [$X] and [mention bonus programs, if applicable.] You will also have [mention benefits as per company policy, like health and insurance plan, corporate mobile or travel expenses] and [X] days of paid vacation per year.
[optional: I am attaching a letter with more details about your compensation plan.]

Your expected starting date is [date.] You will be asked to sign a contract of [contract_duration, if applicable] and [mention agreements, like confidentiality, nondisclosure and noncompete] at the beginning of your employment.

We would like to have your response by [date.] In the meantime, please feel free to contact me or [Manager_name] via email or phone on [provide contact details], should you have any questions.

We are all looking forward to having you on our team.

Best regards,

[your name]
[Signature]

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